Notary Public Southampton

notary public Southampton

I am a Notary Public based in Southampton at the offices of Paris Smith, No 1 London Road, Southampton.  I act for clients from Southampton, Winchester, Portsmouth, Fareham – in fact from all parts of Hampshire.

I can offer appointments at our offices in Southampton or by prior arrangement elsewhere. I can also offer appointments by prior arrangement ar our office in Winchester.

For appointments please telephone 02380 482482 and one of the Paris Smith receptionists will arrange a time for you. Out of hours appointments can sometimes be arranged.

Please contact me for a fee quote.

Click on a link below for more information.

What is a Notary Public?
Notary services
Foreign Languages
What is Legalisation or Apostille?
What identification does a Notary Public require?
What does it cost?
Independence and Rules

What is a Notary Public?

A Notary, or Notary Public, can authenticate or legalise documents. A Notary can also deal with legalisation or an Apostille, if needed. The services of a Notary Public are usually required when you have documents which are needed for use abroad. The Notary's signature and seal will verify to the authorities in that country that the relevant checks have been carried out.

The need for a Notary Public is dictated by the requirements of the country where the document is to be used. For example, if you wish to buy a property abroad, it is often necessary to give your overseas lawyer power to deal with the purchase. This can be done by means of a Power of Attorney, which is signed by you in front of a Notary. The Notary Public will confirm your name and identity and sign the document and seal it with his official seal.

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Notary Services

You may need to see a Notary to:

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Foreign Languages

Documents presented to a Notary may be in a foreign language. The Notary must ensure that both he and the client understand the meaning and effect of the document. Notaries do not usually give advice about the meaning or effect of a document or transaction. It is important that the client shows the Notary any correspondence or advice that he has been given by others.
A Notary Public may also be known as a Notario Publico, Notaio, Notario, Notar or a Notaire.

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What is Legalisation or Apostille?

A notarised document may often need to be further authenticated by having the U.K. Foreign and Commonwealth Office confirm the validity of the Notary's signature and seal. The requirement for this will depend on the foreign country involved. This is done by legalisation by the use of the Foreign and Commonwealth Office's official certificate, known as an Apostille, which is attached by the FCO to the document. These are internationally recognised under the terms of the Hague Convention.

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What identification does a Notary Public require?

Following the implementation of the Money Laundering Regulations 2003, Notaries are now obliged to keep evidence on their files of the identity and the address of all their clients before they undertake any work. Each person whose signature they are to certify must provide one of the following original identification documents at the time of the appointment.

In addition, they require proof of residence, which can be one of the following original documents:

When a Notary Public is acting for a corporate client, evidence of the due incorporation of the company or entity is required. This can be one of the following documents:

In addition to the above, each individual signatory will need to produce one of the identification documents mentioned above.

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What does it cost?

An early indication of the costs can usually be given in advance but so that we can establish the charges please tell us the following:

Please visit the contact me page to obtain a quotation.

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Independence and Rules

A Notary is an independent officer and must not do anything to compromise this. Notaries should not act in matters where they have a personal interest. They are bound by professional rules and standards to ensure the protection of their clients. They are also bound to follow the rules on the prevention of money laundering. Notaries must be insured against negligence and dishonesty.

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